Invoicing Basics8 min read
Free Invoice Templates for Every Industry: Download and Customize
Need a professional invoice template? Download free, customizable invoice templates for freelancers, designers, developers, consultants, and more. No signup required.
PA
Petru Arakiss
December 18, 2025
You need to send an invoice, but you don't have time to design one from scratch. I get it.
That's why I've put together a collection of professional invoice templates you can download and use immediately. No complicated software, no signup required, no hidden costs.
Each template includes all the essential elements for a professional invoice, customized for different industries and use cases.
What Makes a Good Invoice Template?
Before we dive into the templates, here's what every good invoice needs:
Must-Have Elements
- Your business name and contact info
- Client's billing information
- Unique invoice number
- Invoice date and due date
- Itemized list of services/products
- Subtotal, taxes, and total
- Payment terms and methods
Nice-to-Have Elements
- Your logo
- Brand colors
- Terms and conditions
- Thank you message
- Multiple payment options
Template Categories
Jump to the template you need:
- Basic Freelance Invoice
- Design/Creative Invoice
- Developer Invoice
- Consulting Invoice
- Hourly Services Invoice
- Project-Based Invoice
- Retainer Invoice
- International Invoice
Template 1: Basic Freelance Invoice
Best for: Simple projects, first-time invoices, general freelancing
═══════════════════════════════════════════════════════════════
INVOICE
═══════════════════════════════════════════════════════════════
[Your Name/Business Name] Invoice #: [INV-2026-001]
[Your Address] Date: [January 3, 2026]
[City, State ZIP] Due: [January 18, 2026]
[Email] Terms: Net 15
[Phone]
───────────────────────────────────────────────────────────────
BILL TO:
[Client Name]
[Client Company]
[Client Address]
[City, State ZIP]
[Client Email]
───────────────────────────────────────────────────────────────
DESCRIPTION AMOUNT
───────────────────────────────────────────────────────────────
[Service description] $[X,XXX]
[Additional service] $[XXX]
[Expenses (if any)] $[XXX]
───────────────────────────────────────────────────────────────
Subtotal: $[X,XXX]
Tax (X%): $[XXX]
─────────────────────
TOTAL DUE: $[X,XXX]
───────────────────────────────────────────────────────────────
PAYMENT METHODS:
• Online: [Payment Link]
• Bank Transfer: [Account Details]
• PayPal: [PayPal Email]
───────────────────────────────────────────────────────────────
Thank you for your business!
Questions? Contact [your email]
═══════════════════════════════════════════════════════════════Customization tips:
- Add your logo at the top
- Include your brand colors
- Add specific payment instructions
- Reference project name or PO number
Template 2: Design/Creative Invoice
Best for: Graphic designers, web designers, illustrators, photographers
═══════════════════════════════════════════════════════════════
[YOUR LOGO]
DESIGN INVOICE
═══════════════════════════════════════════════════════════════
[Your Creative Studio] Invoice #: [DS-2026-001]
[Your Address] Date: [January 3, 2026]
[Portfolio: yoursite.com] Due: [January 18, 2026]
[Email]
───────────────────────────────────────────────────────────────
CLIENT:
[Client Company]
[Attn: Contact Name]
[Client Address]
PROJECT: [Project Name/Description]
───────────────────────────────────────────────────────────────
CREATIVE SERVICES QTY SUBTOTAL
───────────────────────────────────────────────────────────────
Brand Identity Package 1 $3,500.00
• Logo design (3 concepts, 2 rounds revisions)
• Color palette and typography
• Brand guidelines document
Business Card Design 1 $500.00
• Front and back design
• Print-ready files (PDF, AI)
Social Media Templates 5 $750.00
• 5 branded post templates
• Instagram, LinkedIn, Twitter formats
───────────────────────────────────────────────────────────────
Subtotal: $4,750.00
Tax (0%): $0.00
─────────────────────
TOTAL DUE: $4,750.00
───────────────────────────────────────────────────────────────
DELIVERABLES INCLUDED:
☑ Source files (AI, PSD, Figma)
☑ Web-ready exports (PNG, SVG, JPG)
☑ Print-ready files (PDF/X-1a)
☑ Brand guidelines document
───────────────────────────────────────────────────────────────
USAGE RIGHTS:
Upon full payment, client receives full ownership and
unlimited usage rights for all deliverables.
───────────────────────────────────────────────────────────────
PAY NOW: [Payment Link]
Thank you for choosing [Your Studio]!
═══════════════════════════════════════════════════════════════Designer-specific elements:
- List all deliverables clearly
- Specify file formats included
- Note usage rights
- Include revision information
Template 3: Developer Invoice
Best for: Web developers, software developers, technical freelancers
═══════════════════════════════════════════════════════════════
DEVELOPMENT INVOICE
═══════════════════════════════════════════════════════════════
[Your Name/Company] Invoice #: [DEV-2026-001]
[Your Address] Date: [January 3, 2026]
[GitHub: github.com/you] Due: [January 18, 2026]
[Email] Terms: Net 15
───────────────────────────────────────────────────────────────
CLIENT:
[Client Company]
[Attn: Contact Name]
[Client Email]
PROJECT: [Project Name]
REPO: [GitHub/GitLab link if applicable]
───────────────────────────────────────────────────────────────
DEVELOPMENT SERVICES HOURS RATE AMOUNT
───────────────────────────────────────────────────────────────
Frontend Development 24 $125/hr $3,000.00
• React component architecture
• Responsive design implementation
• State management setup
Backend API Development 16 $125/hr $2,000.00
• REST API endpoints
• Database schema design
• Authentication integration
Testing & QA 8 $125/hr $1,000.00
• Unit tests
• Integration tests
• Bug fixes from QA
───────────────────────────────────────────────────────────────
Total Hours: 48
─────────────────────────────────
Subtotal: $6,000.00
Tax (0%): $0.00
─────────────────────
TOTAL DUE: $6,000.00
───────────────────────────────────────────────────────────────
DELIVERABLES:
☑ Production-ready code (deployed)
☑ Documentation (README, API docs)
☑ Test suite with 85% coverage
☑ Source code access via repo
HOSTING NOT INCLUDED - Client responsible for:
• Domain and DNS
• Hosting/server costs
• SSL certificate
───────────────────────────────────────────────────────────────
PAYMENT: [Payment Link]
Wire transfer available for amounts over $5,000.
Contact for bank details.
═══════════════════════════════════════════════════════════════Developer-specific elements:
- Hours breakdown by task type
- Technical deliverables listed
- Repository/deployment info
- Clear scope boundaries
Template 4: Consulting Invoice
Best for: Business consultants, marketing consultants, strategy consultants
═══════════════════════════════════════════════════════════════
[YOUR CONSULTING FIRM]
CONSULTING INVOICE
═══════════════════════════════════════════════════════════════
[Your Name], [Credentials] Invoice #: [CON-2026-001]
[Your Firm Name] Date: [January 3, 2026]
[Address] Due: [Upon Receipt]
[Email] | [Phone]
───────────────────────────────────────────────────────────────
CLIENT:
[Client Company]
[Attn: Executive Name, Title]
[Address]
ENGAGEMENT: [Engagement Name]
PERIOD: [December 1-31, 2025]
───────────────────────────────────────────────────────────────
PROFESSIONAL SERVICES AMOUNT
───────────────────────────────────────────────────────────────
Strategic Planning Engagement
Phase 1: Discovery & Assessment $5,000.00
• Stakeholder interviews (8 sessions)
• Current state analysis
• Market research and benchmarking
• Assessment report
Phase 2: Strategy Development $7,500.00
• Strategic options workshop
• Recommendations development
• Implementation roadmap
• Executive presentation
───────────────────────────────────────────────────────────────
Subtotal: $12,500.00
─────────────────────
TOTAL DUE: $12,500.00
───────────────────────────────────────────────────────────────
DELIVERABLES PROVIDED:
☑ Current State Assessment (40 pages)
☑ Strategic Options Analysis
☑ Recommended Strategy Document
☑ 3-Year Implementation Roadmap
☑ Executive Presentation (delivered Dec 15)
───────────────────────────────────────────────────────────────
TERMS:
• Payment due upon receipt
• Late payments subject to 1.5% monthly interest
• All work product property of client upon payment
───────────────────────────────────────────────────────────────
For wire transfer or ACH, contact: [email]
Online payment: [Payment Link]
═══════════════════════════════════════════════════════════════Consultant-specific elements:
- Engagement/phase structure
- Deliverables with completion status
- Professional credentials
- Value-focused descriptions
Template 5: Hourly Services Invoice
Best for: Any service billed by the hour with time tracking
═══════════════════════════════════════════════════════════════
TIME & MATERIALS INVOICE
═══════════════════════════════════════════════════════════════
[Your Name/Business] Invoice #: [TM-2026-001]
[Your Address] Date: [January 3, 2026]
[Email] Due: [January 18, 2026]
CLIENT: [Client Company]
PERIOD: [December 1-31, 2025]
───────────────────────────────────────────────────────────────
TIME LOG
───────────────────────────────────────────────────────────────
DATE DESCRIPTION HOURS RATE
─────────────────────────────────────────────────────────────
Dec 03 Strategy meeting 2.0 $100
Dec 05 Research and analysis 4.5 $100
Dec 08 Draft development 6.0 $100
Dec 10 Client review call 1.5 $100
Dec 12 Revisions round 1 3.0 $100
Dec 15 Final revisions 2.5 $100
Dec 18 Delivery and handoff 1.0 $100
─────────────────────────────────────────────────────────────
TOTAL HOURS 20.5
───────────────────────────────────────────────────────────────
SUMMARY AMOUNT
───────────────────────────────────────────────────────────────
Professional services (20.5 hrs @ $100/hr) $2,050.00
Expenses (receipts attached):
Software license $49.00
Stock images (3) $45.00
─────────────────────
Subtotal: $2,144.00
Tax: $0.00
─────────────────────
TOTAL: $2,144.00
───────────────────────────────────────────────────────────────
Detailed time logs available upon request.
PAY ONLINE: [Payment Link]
═══════════════════════════════════════════════════════════════Template 6: International Invoice
Best for: Working with clients in other countries
═══════════════════════════════════════════════════════════════
INTERNATIONAL INVOICE
═══════════════════════════════════════════════════════════════
[Your Business Name] Invoice #: [INT-2026-001]
[Your Full Address] Date: [January 3, 2026]
[Country] Due: [January 18, 2026]
[VAT/Tax ID if applicable] Currency: USD
───────────────────────────────────────────────────────────────
BILL TO:
[International Client Name]
[Company Name]
[Full International Address]
[Country]
[VAT Number if applicable]
───────────────────────────────────────────────────────────────
SERVICES AMOUNT
───────────────────────────────────────────────────────────────
[Service Description] $5,000.00 USD
───────────────────────────────────────────────────────────────
Subtotal: $5,000.00
VAT (0%): $0.00
─────────────────────
TOTAL DUE (USD): $5,000.00
───────────────────────────────────────────────────────────────
PAYMENT OPTIONS:
OPTION 1 - Wise (Recommended - Lowest Fees)
Email: [your Wise email]
[Link to Wise payment]
OPTION 2 - Wire Transfer
Bank: [Your Bank Name]
Account Name: [Your Business Name]
IBAN: [Your IBAN]
SWIFT/BIC: [Your SWIFT Code]
Bank Address: [Bank Address]
Reference: Invoice [Number]
OPTION 3 - PayPal
[Your PayPal Email]
───────────────────────────────────────────────────────────────
NOTES:
• All prices in US Dollars (USD)
• Client responsible for any bank transfer fees
• Please include invoice number as payment reference
═══════════════════════════════════════════════════════════════International-specific elements:
- Currency clearly stated
- Multiple payment options with IBAN/SWIFT
- VAT information if applicable
- Fee responsibility clarification
How to Use These Templates
Step 1: Choose Your Template
Pick the template that best matches your work type.
Step 2: Customize
- Add your logo and branding
- Fill in your business information
- Adjust line items to match your services
- Set appropriate payment terms
Step 3: Save as Template
Save a blank version to reuse. Most word processors have template features.
Step 4: Export as PDF
Always send invoices as PDF files. They look professional and can't be accidentally edited.
Step 5: Track Your Invoices
Keep a record of:
- Invoice number
- Date sent
- Amount
- Due date
- Payment status
Common Invoice Template Mistakes
Using Unprofessional Formats
Don't use screenshots or photos of handwritten invoices. Use proper templates.
Missing Key Information
Always include: invoice number, dates, clear payment terms, and contact info.
Vague Descriptions
"Work completed" isn't descriptive enough. Be specific about what was delivered.
Wrong File Format
Send PDFs, not Word documents. PDFs look consistent and can't be edited.
No Payment Instructions
Make it crystal clear how to pay you. Include links when possible.
Beyond Templates: Invoicing Software
Templates work, but invoicing software can save hours:
Advantages of software over templates:
- Automatic invoice numbering
- Payment tracking
- Automatic reminders
- Online payment links
- Client database
- Reporting and analytics
If you're sending more than a few invoices per month, consider upgrading to dedicated invoicing software.
Ready to go beyond templates? Quidbill generates professional invoices in 30 seconds with one-click payment links and payment tracking. Try it free.