PayPal invoicing is functional, but it screams 'I'm using a payment processor as my invoicing tool.' Quidbill gives you clean, professional invoices that reflect the quality of your work.
Professional invoices that match your professional work
PayPal invoices are covered in PayPal branding. Some clients mistake them for phishing emails. Your invoice should look like yours, not theirs.
Client perception feedback
PayPal invoicing is 'free' but charges 2.9% + 49¢ per payment. On a $5,000 invoice, that's $195—more than 6 months of Quidbill.
Payment processing fee calculation
PayPal restricts logo placement, layout changes, and branding removal. Your professional work deserves professional-looking invoices.
Feature limitation analysis
| Feature | QuidbillSimple | PayPal InvoicingComplex |
|---|---|---|
| Invoice Appearance | Professional, branded | PayPal branded |
| Custom Branding | Full (logo, colors) | Limited (logo only) |
| Monthly Fee | $29/month | Free |
| Payment Processing Fee | 2.9% + 30¢ (Stripe) | 2.9% + 49¢ |
| Effective Cost on $5,000 | $29 + $175 = $204 | $0 + $195 = $195 |
| Effective Cost on $10,000 | $29 + $320 = $349 | $0 + $339 = $339 |
| Template Options | 5 professional | 1 PayPal template |
| Recurring Invoices | Limited | |
| Client Impression | Professional business | Hobby/side gig |
| PDF Download | Clean, branded | PayPal branded |
| Payment Methods | Multiple (Stripe) | PayPal only |
The Bottom LinePayPal invoicing is technically free, but it looks unprofessional and locks clients into PayPal payments. For established freelancers who want to project quality, Quidbill pays for itself in perceived value.
Here's a hard truth: your invoice is part of your brand.
When you send a PayPal invoice, clients see:
paypal.comThe message? "I'm using a payment processor because I don't have real invoicing."
Your invoice is often the last touchpoint in a client relationship:
If that last impression is a generic PayPal receipt... you've undermined all the great work you did.
PayPal invoicing looks free. Let's look deeper:
| Factor | PayPal | Quidbill + Stripe |
|---|---|---|
| Monthly fee | $0 | $29 |
| Transaction fee | 2.9% + 49¢ | 2.9% + 30¢ |
| Per-invoice savings | - | 19¢ |
| 50 invoices/month savings | - | $9.50 |
| Professional perception | 📉 | 📈 |
| Client payment options | PayPal only | Any card |
For high-volume invoicers, the transaction fee difference adds up. But the real value is perception.
Think about who might see your invoice:
Each person forms an impression. A PayPal-branded invoice says "casual." A clean, branded invoice says "established business."
If you charge premium rates, your entire presentation should match:
One weak link breaks the chain. A PayPal invoice makes clients wonder: "If they're cutting corners on invoicing, where else are they cutting corners?"
Let's be honest—PayPal invoicing works for:
But once you're charging professional rates ($1,000+ invoices), upgrade your invoicing to match.
Ask yourself: Has a professional invoice ever lost you a client?
Now ask: Has an unprofessional-looking invoice ever made a client hesitate?
At $29/month, Quidbill pays for itself if it helps close even one deal that might have been questioned. For premium freelancers, that's not a cost—it's an investment in your brand.
Keep PayPal for payments, use Quidbill for invoicing
No credit card required. Just email and business name.
Takes 2 minutes. Clients can pay with any card, not just PayPal.
Choose a template, add your logo, customize colors. Send in 30 seconds.
You can still offer PayPal as an alternative payment method if clients prefer it.
$29/month • Cancel anytime • 30-day money-back guarantee
PayPal invoicing has no monthly fee, but you pay higher transaction fees (2.9% + 49¢ vs Stripe's 2.9% + 30¢). More importantly, PayPal-branded invoices look unprofessional. For premium clients, your invoice is part of your brand experience.
You can offer both! Send a professional Quidbill invoice with Stripe payment link, and mention 'PayPal available on request' for clients who prefer it. Best of both worlds.
Your PayPal account stays intact. You're just using Quidbill to create professional invoices. Payments can still go through PayPal if the client prefers.
Think about it this way: would you show up to a client meeting in a PayPal t-shirt? Your invoice is often the last impression you make. A clean, branded invoice reinforces that you're a professional worth the premium you charge.
PayPal invoices say 'hobby.' Quidbill invoices say 'premium professional.' Which impression do you want to leave?